HFM Asset Management
Contractor Induction
Queens Riverside Apartments
Queens Contractor Induction Document (PDF, 621 kb)
Contents
• Purpose
• About HFM Asset
Management
• HFM Asset
Management’s Responsibilities
• Contractors’
Responsibilities
• Commencing Work
• Working Safely
• Driving Safely
• Safety of Belongings
• Conduct and Behaviour
• Emergency Procedures
• Contact Numbers
• Environmental
Awareness
•
Insurances
•
How to
Register as a Contractor
Purpose
This module is designed to ensure contractors are aware of HFM Asset
Management (HFM) policies, procedures, their responsibilities and legal
obligations when engaged to work at HFM Sites.
About HFM
•
HFM is a unique
consultancy company providing practical sustainability solutions to hospitality,
strata, retail, high rise residential and commercial office building operators.
•
We provide easily
managed maintenance management systems and practical energy and water
management advice, together with detailed analysis of individual building
operating costs to provide real and maintainable cost reductions.
HFM’s
Responsibilities
Select appropriately qualified contractors
•
Only contractors who have completed the Contractor’s
Induction and who have provided appropriate insurance certificates will be
considered for engagement.
•
Only contractors qualified to conduct the Works (e.g. have the
appropriate certification and experience) will be considered for engagement.
•
Provide a safe and secure working environment and comply with all
relevant and current legislation:
o
The Occupational
Safety and Health Act (WA) 1984 sets out the General Duty of Care principles
and requires that an employer shall, so far as is practicable, provide and
maintain a working environment in which his employees are not exposed to
hazards.
o
Section 19 (4) of the
OSH Act mentions “the principal” and “the contractor” where the principal is
deemed, in relation to matters over which he has control or, but for an
agreement between him and the contractor to the contrary, would have had
control, to be the employer of the contractor; and any person employed or
engaged by the contractor to carry out or to assist in carrying out the work.
•
Manage and control work activities.
•
Assess contractor performance.
o
Continual assessment of contractor performance in line
with key performance indicators.
Contractor’s
Responsibilities
•
Ensure all contractors and sub contract employees are aware of the HFM
contractors on-line induction obligations.
•
Supply detailed Method Statements for work activities.
•
Conduct Risk Assessments of work activities and working areas.
•
Supply suitable (certificated) equipment to carry out work activities.
•
Ensure appropriate training has been provided to contractors and sub-contractor
employees.
•
Comply with Occupational Safety and Health Legislation.
o
Worksafe
•
Obtain approval from
the HFM responsible officer before:
o
Isolating fire panels
o
Commencing any Hot
Works
o
Connecting or
isolating mains water supply
o
Conducting any
electrical installation work
o
Connecting or
isolating reticulated gas supply
o
Turning off
air-conditioning or ventilation systems
o
Commencing any
excavation works
o
Organising removal of
Plant or Equipment
Commencing Work
Contractors must
register with the Building Manager or Concierge prior to commencing Works to:
o
Sign in at the
Concierge Desk.
o
Obtain keys from the
Concierge.
o
Obtain works
permits (Hot Works Permit, Excavation Work Permit, Working at Heights Permit,
Isolation, Safety Tagging and Locking Permit).
o
Obtain fire
evacuation centre details.
Contacting the Building Manager/Concierge
The Building Manager’s Office is located in the
loading bay at Basement 1, phone 0448 131 685.
The Concierge is located in the Front Lobby on the ground floor, phone
0499 077 438.
Working Safely
Hazardous Substances:
o
Contractors are
required to provide a Material Safety Data Sheet (MSDS) to the HFM Responsible
Officer for any chemicals brought on to the premises.
o
Chemicals should be
handled, stored and labelled appropriately.
o Contractors must not allow hazardous chemical residues to run off into storm water or main water drains.
Asbestos:
o If you suspect that an asbestos hazard may be
present, cease work and contact your HFM Responsible Officer immediately.
Working at Heights
o
A Working at Heights permit is required.
o
Risk assessment and planning is required.
o
Contractors are required to adhere to
WorkSafe WA’s Code of Practice, Prevention of Falls and OSH Regulations.
o
Ladders must comply with Australian
Standards, labeled accordingly and have no damaged or missing parts.
o
Ladders must be properly erected, secured
on firm/ level ground, projected at least 1 meter above the landing place and
set at the correct angle of 75 degrees.
o
The site furniture should not be utilised
to stand on.
o
Roof access permit must be obtain prior to
assessing the roof area.
Working with Electricity
o
The HFM
Building Manager must be notified of all installation work and provided with a
copy of all documents supplied to the Supply Authority.
o
All
installation work must be entered into the site Electrical Log Book.
Working areas
o
Contractors
must only access areas of the premise required to conduct the Works.
o
In confined
spaces, where there is the potential for inadequate oxygen supply, the
Occupational Safety and Health Regulations related to confined spaces must be
adhered to.
o
If the Works
require the area to be deemed “restricted access”, ensure that adequate signage
is displayed and appropriate barriers are in place to ensure the safety of the
public, staff and residents. The Building Manager must authorise such signage
and barriers.
Driving Safely and Parking
Contractors must:
o Obey all
speed limit signage within the complex
o
Be aware that there may be people with
disabilities who may not be able to move quickly, hear or see vehicles.
o
Give pedestrians right of way.
o
Permission from the Building Manager must
be obtained prior to parking in the building.
Safety of Belongings
Contractors are asked
to:
o
Not leave items lying
around where they can be easily stolen.
o
Keep all valuable
personal belongings locked away.
o
Ensure that any
equipment, if left unattended, is kept secure
e.g. fastened down
onto the back of a vehicle.
o
Never let any other person into a building outside the
building’s normal operational hours.
HFM takes
no responsibility for lost or stolen property
Contractors are asked
to:
o
Contact the HFM
Building Manager or Concierge prior to commencing the Works.
o
Answer questions if
Residents ask what is happening in their building, as interruptions or
disruptions (such as noise, odour, vibration or cutting-off electrical supply) make
it difficult for people to work, sleep or study.
o
Not use radios.
o
Not swear, curse, shout or behave in a rowdy manner.
o
Not bring animals on site.
o
Ensure clothing or uniform is neat and tidy. T-shirts with slogans that
may offend other people, are not appropriate.
o
Refrain from smoking in buildings (including courtyards), under eaves or
on covered pathways, within five (5) meters of any access point. to a building e.g. door,
window or v
Any form of harassment or discriminatory behavior will
not be tolerated. It is also unlawful
under the Equal Opportunity Act
HFM expects
Contractors to:
o
Not be under the
influence of alcohol or other substances while they are at work to the extent
that they are unable to carry out their duties safely or properly.
o
Ensure that the
health and safety of employees, contractors, residents or visitors is not
endangered by such misuse.
o
Perform their job
with skill, care and diligence.
If anyone is found to be under the
influence of alcohol, drugs or any other substance, HFM reserves the right to direct
the affected person to leave the premises.
Emergency Procedures
If the evacuation alarm sounds (a rise
and fall tone) then:
o
Stay calm.
o
Turn off all electrical
equipment and gas, close windows and gather personal belongings.
o
Exit the building via the
nearest EXIT route. Do not use the lift. Walk, do not run.
o
Offer assistance to anyone who may require help.
o
Stay in the assembly area, well away from the building until further
instructions are given by the Emergency Response Team.
Emergency Procedures
Evacuation Areas - As identified in the lift foyers and throughout the common areas
Fire Safety and Emergency Management Plan
- Held in Building
Managers office and Fire Control Room
First Aid -
A First Aid Kit
is located in the Concierge area
Reporting -
Report all
incidents to the Building Manager or HFM Head Office
Emergency Contact
Numbers
For medical, fire or chemical spill
emergencies, call 000
Also contact the Building Manager on 0448 131 685 immediately
Environmental Awareness
HFM is
committed to reducing the environmental impact associated with its operations
by implementing strategies and technologies that minimise waste or resources,
prevent pollution and demonstrate environmentally sensitive development,
innovation and continuous improvement. Contractors are therefore kindly
reminded to:
- Avoid damage to the grounds or landscaping.
- Take care of the environment by minimising
pollution and disposing of waste appropriately.
- Read the Environment
Policy.
Insurances
Contractors are required to
have the following insurances:
o Public Liability
o Workers Compensation (Sole
Traders are exempt)
o Motor Vehicle Insurance
Contractors are to provide
HFM with copies of Certificates of Currency prior to commencing Works
NB: Any changes to your
insurance coverage, must be notified to HFM immediately.
How to register as a Contractor
Contractors are required to ensure that:
o Employees who perform work at HFM managed sites, must study the site Contractor Induction document
(available on the HFM building webpage URL).
o Register as a contractor or
contractor employee, and complete
a short assessment (quiz).
o Once registered, repeat the induction process every 12 months
Please proceed to the
assessment quiz (Link Inserted)
I have
read this Contractor Induction document,
and understand that compliance with the HFM Contractor Induction, is
mandatory before performing any work at HFM managed sites.